How to Inform Employee Promotions in the Office

Promotion is a type of award that a company can give to employees who work beyond expectations. Because it is proof that employees are valued and proof that they have done a good job. Not only that, promotion also shows that the company is willing to invest in employees.

Promotion also comes with new responsibilities and challenges. This helps employees grow and develop their skills. This good work environment will make employees feel happier. In the long term, promotion will reduce the turnover rate in the company. When employees feel comfortable with the job and the company, they are more likely to be productive and stay.

The right time to do the promotion

Every manager needs to read the exact time for an employee to get a promotion. Here you have to read the conditions and see the future if the employee occupies a new position. Once you know when it's the right time to promote, consider the ways you need to do it:

1. Contact the employee concerned

Regardless of how big or small your company is, it's important to talk to the employee in question first. Therefore, schedule private meetings with employees. Congratulate them, and tell them why the employee got the promotion. To be clearer you can provide employee performance metrics. These details will prove the employee's hard work and reason for success.

For their most recent position, provide an overview of their new role, including new responsibilities, benefits, and salary. Finally, discuss a good time to move. Give employees time to process this promotional news. Reconnect with the employee after a few days of this meeting.

2. Select the informing method

There are many ways you can deliver promotions. Among them are via email, memo, company website, or verbally. Before you choose the method used, you must know the advantages and disadvantages of each method.

If you work in a macro company, and this promotion needs to be known across departments, you may prefer sending the email, but be mindful of delivery. Emails that contain only text can become very boring. Many people only skim, so they don't pay close attention. To make it more interesting you can make graphics or choose eye-catching fonts.

Especially for scrap, it only benefits companies that have personal websites. This announcement can be delivered via newsletter or portal. However, on the contrary. If you work in a micro-company, verbally telling employees is the best way. You can announce it during weekly or monthly meetings.

3. Describe new responsibilities

After explaining the reason for the promotion and saying thank you, you should explain the employee's newest responsibilities. Describe the activities, tasks, and the department that will deal with them. You can also notify future projects, specific tasks to be handled in the project, and other information deemed necessary.

4. Offer to help

A newly promoted employee may have very good qualifications compared to others. However, you must not forget. When employees move to a new position, there will always be challenges or events that they have never thought of before. Advise the employee to take the necessary training or provide related reading material for the new position. During the adjustment period you can offer assistance. It is also a gesture of support and welcome.

5. Contact the affected department

Apart from the employee concerned, you should also contact and visit the department that will be affected by this promotion. If the promotion makes the employee a new department manager, introduce the staff and explain why you selected the employee for the position.

6. Introduce employees

Finally, introduce the employees. State their full name, previous position, and current position. When introducing employees, it's a good idea to use words such as "happy," "proud," and "respect." The use of polite and positive words can show that you appreciate the employee's hard work so far.

Handling employee promotion is one of the manager's responsibilities. Therefore, you must be able to convey this promotion clearly, so that employees understand their new position and responsibilities. It is hoped that after receiving this promotion, employees will be more motivated to add insight and experience, so that they are ready to give even better performance.