Project Implementation Plan and 8 Ways to Make It

An implementation plan will help your project run smoothly and according to plan. Whether for a marketing project or any other type, an implementation plan will help you document the process and progress of a project.

This plan should also be the first thing you create before the project gets underway. So, to help you prepare it properly, the following article will explain it in depth.

Understanding Implementation Plan

An implementation plan is a note and document that contains strategies, plans, scope of team work, project targets and objectives, detailed activities, and various team needs to carry out the project.

Quoted from TeamWork, this document is also often referred to as a strategic plan that ensures the project runs properly. The implementation plan will be the main reference and source of information for you and your team throughout the project.

Whenever there are questions regarding what should be done and who should do it, everything will be stated in the implementation plan.

If the project you are undertaking is still on a small scale, make sure there are these four components:

• project targets
• project timeline
• team responsibilities and duties
• assets used

Benefits of an Implementation Plan

An implementation plan can make your team have the same vision and understanding of the goals of a project.

Understand the following four important benefits.

Projects have clear direction and goals

Without a detailed and neat implementation plan, it will be difficult for you to know the progress and problems you are facing. Especially if the project is medium or large scale.

This plan will become the main benchmark and reference for your team. Every decision from a project will refer to the documents that have been created.

Streamline communication and collaboration

Of course, the implementation plan will not only be held by your team. Other teams, especially those collaborating with you, must know and take part in creating this plan.

This can also help each team member manage their expectations or expectations regarding project progress.

Increase team trust and responsibility

As mentioned above, in an implementation plan, it must be clear who is responsible and what the duties of each team member are.

This information will help you know who to contact for certain parts of the project. This division of tasks will make team members more independent and understand their role in project success.

All team members have the same goal

Related to the previous point, your team must know its role in the success of the project. That way, every individual involved in a project will have the same goals and mindset.

Agree on This Before Making an Implementation Plan

According to Nifty, there are several things your entire team must agree on before creating an implementation plan.

1. The expected results in the project must be measurable
2. agree on benchmarks for success
3. what are the small wins and expected progress
4. clear project timeline and according to capabilities
5. the possibility of unexpected problems
6. flexibility to change project targets and timelines

8 Ways to Create an Implementation Plan

The following are the steps and methods for creating an implementation plan:

List the teams and individuals involved

Not only who are the team members who will help you during the project, but also stakeholders or other teams in the company. Also make sure you build clear communication to avoid misunderstandings.

Don't forget to provide your team members with an understanding of who on the team roster and which individuals are involved.

Divide roles based on individual abilities and team needs

After all the people and teams involved have received information regarding the project, your next task is to divide their roles.

Of course, these roles and tasks must match your individual abilities and the needs of your team. Also explain in detail what your expectations are for each task and role.

Make a list of required equipment and assets

This list is often overlooked or is just additional information. However, if your project is large scale, of course from the start you and your team must know the equipment and assets needed.

This is to avoid disrupting the timeline and progress during the project.

Prepare a timeline, goals and project targets

You can discuss this with other teams. You can also involve team members to create more detailed estimates.

Prepare a list of KPIs that each team must achieve

After the timeline, goals, targets, people in charge and assets are formed, it's time to prepare success benchmarks or KPIs.

KPIs can help you and your company to measure the progress of the project and what improvements are needed later.

Describe the preparations, all activities, and expected results

Make sure you create a clear and detailed list of the entire project. You can divide each point by stage (preparation, project in progress, or end of project) and add details or subpoints for each stage.

Create duration and cost estimates for each activity

This section is a derivative of the timeline and KPIs. You should create duration estimates for each activity and project stage.

If this project has a budget, you must use it appropriately and include it in the implementation plan document.

Make a backup plan for unexpected events

Even if you and your team have agreed that there will be unexpected events, still make a backup plan.

This is to help you be better prepared and not delay the continuation of the project.

An implementation plan is a crucial document for both small, medium or large projects.

An implementation plan will ensure you know the progress, problems, and results of the project.

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